Welcome to the first issue of Goode Advice.
This is a new and exciting step for Goode Management and I have tried to include as many friends, colleagues and contacts as possible in the first mailing who might be interested in keeping up-to-speed with the ever changing world of quality and health and safety management. If you do not want to receive another issue please forgive me for sending this one, but do think about forwarding it on to someone else who would benefit from receiving it before you ‘unsubscribe’!
And so, to business. Goode Advice aims to provide news and ideas on current issues relating to quality and safety. I hope it will provide insight for anyone new to this area of management and a memory jogger for the experienced; to prompt and encourage you to revisit, review and improve on the systems you already have in place in your company.
As this is the first issue, and it’s still early in the year, it seemed appropriate to start at the beginning and whichever way you look at it, it has to start with planning. Read on to find out more about:
- Planning for Quality
- Goode Tip - PDCA
- Scheduling for Safety
- Goode Footnote
Planning for Quality
Fail to plan : Plan to fail is an old military saying and it’s as true today as it ever was. Whether you’re buying a new washing machine or steering the direction of the company, a plan is essential. Without a plan, it’s like driving a car blindfold whilst the person giving the directions is looking out of the rear window!
All companies have a financial plan of some description, but business planning is essential for focusing decision-making and growth. In fact planning at all levels, whether it’s a project that needs to be broken down into tangible, bite-size pieces or simply preparing (planning) for a meeting, ensures that time is focused and resources utilized sensibly.
Section 5.4 of BS EN ISO9001:2000* outlines the planning requirements of the a quality management system and the quality policy provides a framework for quality objectives. If you look closely at an ISO9000 quality policy statement you will see the words ‘framework for quality objectives’. But what does that actually mean?
Within a mature ISO9000 system, effective planning impacts on every aspect of the management system:
Quality planning – What are the company objectives? Who has responsibilities for the various aspects of the business? Who will implement and manage the company objectives? How will they be achieved? How will they be measured? Who are your competitors? What markets are you aiming for?
Human resource – How are the quality (business) objectives communicated to staff How will you develop staff so they contribute fully to the company’s objectives? How will their objectives impact on the company objectives? How will they be measured?
Infrastructure – What other resources (buildings, equipment, vehicles, IT, H&S) are needed to achieve the company objectives? How will they be maintained?
Emergency planning – What would be the effects on the business in the event of fire, flood, theft, long term out-age, serious illness, etc? What are the contingency plans in the event of an emergency?
Product or service – What does the customer want? How can you meet that need? Who will supply the raw materials? How will you ensure customer owned property is safe in your hands? How can you make sure that faulty items don’t get mixed in with good ones?
Design and development – If you design and develop a product or service, how can you be sure it’s viable? Is it safe? Does it meet customer needs? See PDCA below.
Measurement and analysis – How well are the systems working? Are they achieving the quality objectives?
This is just food-for-thought, but whichever way you look at it, a plan has three basic elements:
- Where are we now?
- Where do we want to go?
- How are we going to get there?
Well constructed and implemented plans transform business performance and minimise risk.
BS EN ISO 9001:2000 – Quality management systems- requirements